Gmail – 2-Step Verification

Q: What does 2-Step Verification do?
A: Once activated, no one will be able to log-in to your email account (even if they have your log-in credentials) unless they also have access to your phone. Anytime a new computer logs into your email, a PIN is TXT messaged or voice called to the number of your choosing. In order for a new computer to have access to your email, the PIN must be entered.
Q: Do I have to enter a PIN every time I log-in to my email?
A: No, so long as you check mark the option “Allow my computer for 30 days”. You would only have to enter a new PIN every 30 days on each computer and web browser that you approve.
Q: What does 2-Step Verification do to my smartphone or tablet?
A: Google offers a feature “Application Specific Passwords” which will create and store a new password for each of your devices. Your smartphone or tablet would need to use the new password but the good news is that these passwords do not change every 30 days. Following the completion of the below steps to turn on 2-Step verification on your account, you will need to visit the “Smartphone & Tablet 2-Step Settings” to setup your other devices.
Q: What if I do not have a cell phone or I misplace it when I am away?
A: There is the option to print off one time use “backup codes” to keep with you.

Adding 2-Step Verification involves the following:
Turn on the added security from within Google’s account settings.
Add 1-2 mobile phone numbers OR a land line.
(Optional) Setup a new password for each mobile device you wish to access your email or calendar from.

Step 1:
Click on the Google Apps Grid in the upper right corner. Then click “My Account”.

My Account2

Step 2:
Click on the “Sign-in & Security” section…Signin2

then scroll down and click on the “2-Step Verification” section.2-Step

Step 3:
Click “Start setup »” and enter your email login credentials if prompted.

Step 4:
Enter the primary phone number that you would like your PIN to be sent to and Click “Send code”. Most find that a mobile number and TXT messaging is the most convenient but you can also enter a land line number and select “Voice Call”.
Note: The primary phone number is where a PIN will be sent anytime you need to approve a computer to access your email. This will only happen every 30 days on a computer that you “trust”. Try to pick a number that you will have with you at all times. Later in the process there will be an option to print Backup Codes. You can print and keep backup codes with you if you are concerned that you will be away from your primary phone and need to enter a PIN.

Step 5:
Google will send a text message to the phone number entered in step 4; otherwise, it will be a voice call. Enter your code into the box and click “Verify”.

Step 6:
If you are doing this on a computer that you own, have “Trust This Computer” check-marked and click “Next”. If you wish to be asked for a PIN code every time you use this computer, uncheck “trust this computer” before clicking Next.

Step 7:
Click “Confirm”.

Step 8:
Under “Backup Options” it is STRONGLY suggested that you provide an alternate method of getting your 2-Step password. In case you change phones or lose your phone, you should provide an alternate phone number. A spouse’s cell phone works well if you choose text message. Alternatively, a home phone can be used if you select “Voice call”. Click on the “Add a phone number” option and provide another cell phone (txt) or second phone line (voice call) and click Save. An additional option of printing Backup Codes is provided if you wanted to keep a set of printed codes with you at all times.

Every 30 days you will be prompted to enter another PIN code from Google. This will be sent to the primary phone number you choose. Ensure “save this computer for 30 days” is checked if you are on a computer that you trust.

NOTICE: If you have a smartphone or tablet that you would like to check your FamilyLife email or calendar on, it will be required that you complete the Smartphone & Tablet 2-Step Settings instructions.